Commercial air-conditioning systems rarely fail without warning — but when they do, the consequences affect comfort, compliance and reputation.

Organisations responsible for regulated environments carry defined legal and operational duties under F-Gas regulations and, where applicable, TM44 inspection requirements. A structured compliance contract ensures these responsibilities are managed consistently, documented clearly and overseen by a single accountable engineer. Failure to manage these responsibilities correctly can result in regulatory exposure, unnecessary disruption and avoidable cost.

All contract work is carried out by an F-Gas Cat 1 qualified engineer. Klymatec holds CHAS Advanced accreditation and £5m public liability insurance, meeting standard procurement and supply chain requirements.

Klymatec provides compliance-focused servicing contracts for organisations that require confidence their legal, technical and operational responsibilities are being properly managed.

Our contracts are designed for schools, care homes and supported living environments, gyms, professional buildings and facilities-managed sites — where continuity, documentation and accountability are critical, and reactive call-outs create unnecessary disruption.

Who these contracts are for

Our compliance contracts are commonly used by:

• Facilities managers
• Duty holders and responsible persons
• Schools and education providers
• Care homes and supported living environments
• Gyms and professional buildings

They suit organisations that require structured servicing, clear records and reliable technical oversight, rather than volume-based maintenance.

F-Gas compliance support

Where applicable, we support organisations with their F-Gas obligations by:

• Maintaining and updating F-Gas service records
• Recording refrigerant work and system condition
• Highlighting compliance risks or system issues early
• Providing clear, auditable documentation for duty holders

Records are kept proportionately and clearly, without unnecessary paperwork.

What Is F-Gas Compliance?

Understanding F-Gas compliance is central to managing commercial air-conditioning systems responsibly. This short explainer outlines what the regulations require and where organisations commonly encounter risk.

TM44 air-conditioning inspections (5-year certification)

For systems that require a TM44 air-conditioning inspection (5-year certification), this is coordinated as part of a compliance-led approach.

• Inspections are carried out by an independent accredited assessor
• System access and coordination are managed on your behalf
• Findings are reviewed and explained clearly
• Any recommendations are assessed professionally, not sales-led

This allows organisations to meet statutory obligations without managing multiple contractors.

Reactive diagnostics within a contract

Compliance contracts do not remove cost control.

Where faults or performance issues arise:

• Issues are investigated through a structured diagnostic visit
• Findings are reported clearly
• Repairs or remedial works are quoted separately
• No work proceeds without approval

This keeps decision-making transparent and controlled.

Continuity and accountability

Klymatec contracts are built around:

• A single senior engineer
• Familiarity with your systems and site constraints
• Consistent reporting standards
• Clear technical ownership

This reduces repeat issues, missed context and unnecessary work.

Relationship to our air-conditioning services

Compliance contracts provide structure and continuity to the services described on the Air Conditioning Services page.

They do not replace diagnostics — they ensure servicing, diagnostics and compliance are delivered consistently and responsibly over time.

Why compliance contracts matter

Organisations operating air-conditioning systems containing regulated refrigerants have defined responsibilities under F-Gas regulations, including documented servicing and the use of appropriately qualified engineers.

Where applicable, TM44 inspections form part of statutory compliance requirements for certain system sizes and building types. Clear records and consistent oversight reduce audit risk and protect duty holders.

A structured compliance contract ensures servicing, refrigerant handling and inspection coordination are managed professionally, with auditable documentation available if required.

Operational Risk and Responsibility

Air-conditioning systems containing regulated refrigerants create defined responsibilities for duty holders and responsible persons. Poor documentation, inconsistent servicing or unclear contractor accountability increases audit exposure and operational risk.

A structured compliance contract reduces this uncertainty by ensuring:

• Servicing is scheduled and recorded correctly
• Refrigerant handling is documented proportionately
• System condition is assessed regularly
• Responsibility is clearly assigned

This protects both the building and the individuals accountable for its compliance.

Request a compliance contract discussion

If you are responsible for air-conditioning systems and require structured compliance support, request a compliance contract discussion to review your site requirements, system type and regulatory obligations.

Every site is assessed on its own merits, taking into account system type, size, usage and compliance requirements.

Our contracts are priced competitively for the level of senior expertise, continuity and technical ownership provided — without the administrative overheads typically associated with large facilities management providers.

Compliance contracts typically start from £295 per system per year, based on 5+ systems with two annual servicing visits.

Final pricing depends on system type, number of units, access requirements and site compliance needs. Larger portfolios and multi-site arrangements are quoted on a structured basis.

This ensures organisations receive clear technical ownership, consistent documentation and dependable compliance support at a fair and defensible cost.